Ektron 9.00
The Workarea’s Reports > Contents folder contains reports to help you manage the workflow of Ektron content. In most cases, you choose a report that corresponds to a content status, then view content in that status. If appropriate, you can perform tasks on the content. For example, you can check in checked-out content.
This chapter explains how to access the Workarea’s reports folder, set criteria that determine the information on the reports, and actions you can perform on them.
You can generate the following reports:
Each content item awaiting your approval appears on this report. Thus, you can quickly find all such content without searching every folder.
From the approvals report, you can approve or decline content submitted to you.
If there is a subsequent approver in the content’s approval chainA series of users or user groups who must approve content before it can be published., a Submit button appears instead. If you click Publish but the content has an incomplete task assigned to another user, the content cannot be published. Instead, an error message appears.
The content inserted by the last editor remains in the file. If you do not want it to remain, choose Edit.
The content is either submitted to the next publisher, published immediately, or deleted, depending on its approval chainA series of users or user groups who must approve content before it can be published..
Displays all content currently in a checked out status.
After selecting content, check it in using the Checkin button.
Displays content in a new state, that is, it was created and saved but never published.
Displays all content in a submitted state. The report contains the following information.
While viewing the Submitted Content report, you can view the content’s position is its approval chainA series of users or user groups who must approve content before it can be published.. Then, ask those individuals to complete their approval.
Displays all content that was approved, but whose start dates haven’t occurred. Each content item on the report contains the following information.
You may edit content on the Pending Start Date Content report by clicking the content you want to view and using the toolbar at the top of the page, perform any action available.
See Also: Scheduling Content
Displays all content whose end date has passed and whose archivethe state of content upon reaching its end date. What happens next is determined by your choice at the content's Schedule tab > Action on End Date options field. Choices are * Archive and remove from site (expire) * Archive and remain on site * Add to CMS Refresh Report option is set to Refresh Report. This content is still visible on the website. Its appearance on this report indicates that it is due for review.
If you review content and decide it should no longer appear on your site, follow these steps to remove it. The content will be visible if you browse to it through the Workarea, but won’t appear to site visitors.
See Also: Scheduling Content
Displays all content whose end date has passed. Such content is no longer visible on the website.
You may edit any content on the Expired Content report by clicking the content you want to view and using the toolbar at the top of the page to perform any action available.
See Also: Scheduling Content
Lists all content whose end date will occur between today and a number of days that you specify. For example, if today is January 1 and you select 10 days, the report lists all content whose end date is January 1 through January 10.
After viewing the report, you can click any content and proceed to the View Content screen for it. From there, you can edit information about it, including its end date if desired.
To select the report’s date range, you have 2 options:
After selecting a number of days, click view () to see all content that will expire within that time frame.
See Also: Scheduling Content
Provides a snapshot of the freshness of your website content. Specifically, it lists how many content items were published within a folder and date range you select, organized by folder. For example:
To choose which content items appear on the report:
When the Message Queuing and Asynchronous Process are set up and running, you can access a report of any problems with the Asynchronous Processor. You can also email it to any Ektron user.
Prerequisite
Define the path to your website's asynchronous processor service on the Settings > Configuration > Setup screen's Asynchronous Processor Location field.
To access the Asynchronous Process log:
Lists all preapproval groups assigned to folders within Ektron. To access it, go to Workarea > Reports > Contents > Preapproval Groups. See Also: Setting Up an Automatic Task for Pre-approving Content
Lists invalid links to external URLs within your content. (An invalid link returns an error code to your browser.) The report lists the following information about each item that contains a bad link.
<a>
) tag to which the bad link is assignedNOTE: The report does not check quicklinks embedded in the content.
The report scans the following types of content.
When the scan is complete, the report lists any item that includes an invalid URL. From the list, you can click a button to access the item, then update or remove the bad link.
To run the Bad Links Report, go to Reports > Contents > Bad link report. You immediately see its status, either Done or Running.
You can exclude links or pages from the Bad Link Report process because it is unnecessary or undesirable to test them. For example, you want to exclude pages with
To exclude pages from this process:
[siteroot] > Workarea > ekbadlinkrpt.excludes
.The following shows an excluded URL on the Bad Link Checker status page.
Display a list of flags assigned to content. See Also: Defining Flags for Content
Has pending reviews. See User-Ranking of Content for more information. See Also: Viewing Pending Reviews